Privacy Policy

Last Updated: November 2025

Who We Are

This website and event are owned and operated by Elan & nVision, IIT Hyderabad(we/us/our). We are the organizing body for nVisionX'26: The Tech Summit on Sustainability and Green Energy.

Contact Details:
Indian Institute of Technology Hyderabad
Kandi, Sangareddy, Telangana 502285, India
Email: elan.nvision@sa.iith.ac.in
Website: elan.org.in

This Privacy Policy explains how we collect, use, store, and protect your personal data when you register for or attend nVisionX'26, use our website, or interact with our communications.

By registering for the event or using our website, you acknowledge that you have read and understood this Privacy Policy and consent to the collection and processing of your personal data as described herein.

1. The Data We Collect About You

Personal data means any information that identifies or can be used to identify you as an individual. It does not include data where your identity has been removed (anonymous data).

1.1 Data You Provide to Us

We collect personal data that you voluntarily provide when you:

  • Register for nVisionX'26 (Visitor Pass, Explorer Pass, or competition entries)
  • Submit forms on our website
  • Contact us via email or other communication channels
  • Participate in competitions (GHMC Design Challenge, Case Study Competition)
  • Attend the event and interact with exhibitors, sponsors, or event staff
  • Use the event networking platform or mobile application

This data may include:

  • Full name
  • Email address
  • Phone number
  • Institution/Organization name
  • Job title or designation
  • Educational background (for students)
  • Dietary preferences and accessibility requirements
  • Payment information (processed through secure third-party payment gateways)
  • Competition submissions and related materials

1.2 Data Collected Automatically

We may automatically collect certain data when you visit our website or use our digital platforms:

  • Website usage data: Pages visited, time spent, navigation patterns
  • Technical data: IP address, browser type and version, device type, operating system
  • Cookies and tracking technologies: See our Cookies Policy for details
  • Email engagement data: Whether you opened our emails, clicked links, or shared content
  • Location data: General location based on IP address

1.3 Data Collected at the Event

During nVisionX'26, we may collect:

  • Badge scan data when you visit exhibitor booths
  • Photographs and video recordings taken during the event
  • Attendance records for specific sessions or activities
  • Feedback and survey responses
  • Networking interactions through the event app

1.4 Data from Third-Party Sources

We may receive personal data from:

  • Event sponsors and partners
  • Registration platforms (e.g., Unstop, Razorpay)
  • Analytics providers (e.g., Google Analytics)
  • Social media platforms if you interact with our content
  • IIT Hyderabad administration for verification purposes

1.5 Sensitive Personal Data

Unless you specifically inform us (or it can be inferred, for example, from dietary preferences or accessibility requirements), we do not collect:

  • Race or ethnicity
  • Religious or philosophical beliefs
  • Political opinions
  • Trade union membership
  • Health information (except accessibility needs)
  • Genetic or biometric data
  • Sexual orientation or sex life
  • Criminal convictions or offences

If you provide any sensitive personal data, we will handle it with extra care and only use it for the specific purpose for which it was provided.

2. How We Use Your Data

We will only use your personal data when the law allows us to. We rely on the following legal grounds:

2.1 Performance of Contract

To fulfill our obligations under the registration agreement, including:

  • Processing your registration and payment
  • Providing access to the event
  • Sending event-related communications (schedules, updates, confirmations)
  • Delivering competition materials and results

2.2 Legitimate Interests

Where necessary for our legitimate interests or those of a third party, provided those interests do not override your fundamental rights:

  • Improving our event and website based on usage data
  • Ensuring event security and safety
  • Analyzing attendee engagement to enhance future events
  • Sharing your information with sponsors and exhibitors (where you have consented)
  • Preventing fraud or unauthorized access

2.3 Legal Obligations

Where we need to comply with legal or regulatory obligations:

  • Tax and accounting requirements
  • Cooperation with government authorities (e.g., GHMC, IIT Hyderabad administration)
  • Responding to legal requests or court orders

2.4 Consent

For specific activities where we seek your explicit consent:

  • Sending promotional emails or marketing communications
  • Sharing your contact details with event sponsors
  • Publishing photographs or videos featuring you
  • Including your profile in the networking platform

You have the right to withdraw your consent at any time by contacting us or using the unsubscribe link in our emails.

3. How We Share Your Information

3.1 When We Share Your Data

nVisionX'26 may share your information with third parties in the following circumstances:

With Your Consent:During registration (consent to share with sponsors) When you allow your badge to be scanned by exhibitors When you opt into the event networking platform

To Fulfill Our Obligations:Service providers (payment processors, email platforms, website hosting) Event sponsors and exhibitors (with your consent) Competition partners (e.g., GHMC for the Design Challenge)

Legal Requirements:If required by law or to comply with legal processes To protect the rights, property, or safety of attendees, staff, or the public

Business Transfers:If IIT Hyderabad or Elan & nVision transfers operations or assets related to the event

3.2 Who We Share Your Data With

By registering for nVisionX'26, you consent to your contact data being shared with:

  • Event Sponsors and Exhibitors:
    • Corporate partners showcasing at the Expo
    • Startups, research laboratories, and government entities
    • Networking lunch participants (for Explorer Pass holders)
  • You reserve the right to opt out of data sharing by contacting the event team before the event.
  • Service Providers:
    • Registration platforms: Unstop, Razorpay
    • Email and communication platforms
    • Website hosting and analytics providers (e.g., Google Analytics)
    • Event management and badge printing services
  • Government and Academic Partners:
    • Greater Hyderabad Municipal Corporation (GHMC)
    • IIT Hyderabad administration
    • District Collector's office (for competition jury purposes)
  • Third parties will only use your data for the purposes for which it was shared and in accordance with applicable data protection laws.

4. International Data Transfers

Your data will primarily be stored and processed in India. If we transfer data outside India (e.g., to cloud service providers with international servers), we will ensure appropriate safeguards are in place to protect your personal data in accordance with Indian data protection laws.

5. How We Keep Your Data Secure

We take data security seriously and have implemented appropriate technical and organizational measures to protect your personal data:

Technical Measures:

  • Secure website access using HTTPS encryption
  • Encrypted payment processing through trusted gateways (Razorpay)
  • Secure storage systems with access controls
  • Regular security audits and updates

Organizational Measures:

  • Limited access to personal data (only authorized team members)
  • Confidentiality agreements for all staff and volunteers
  • Data processing policies and procedures
  • Training on data protection for event organizers

Your Responsibility: If you create an account on our networking platform, you are responsible for keeping your login credentials confidential. Please notify us immediately if you suspect unauthorized access.

Despite our efforts, no system is completely secure. We cannot guarantee absolute security but will take all reasonable steps to protect your data.

8. Third-Party Links

Our website may contain links to third-party websites (e.g., sponsors, partners, registration platforms). We are not responsible for the privacy practices of these external sites. Please review their privacy policies before providing any personal data.

9. Children's Privacy

nVisionX'26 is intended for individuals aged 18 and above. We do not knowingly collect personal data from minors without parental consent. If you believe we have inadvertently collected data from a minor, please contact us immediately.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The updated policy will be posted on our website with a revised "Last Updated" date.

We encourage you to review this policy periodically. Continued use of our website or attendance at the event after changes are posted constitutes acceptance of the updated policy.

11. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or how we handle your personal data, please contact us:

nVisionX'26 Organizing Team
Elan & nVision, IIT Hyderabad
Kandi, Sangareddy, Telangana 502285, India
Email: elan.nvision@sa.iith.ac.in
Website: elan.org.in

12. Complaints

If you are not satisfied with how we have handled your personal data, you have the right to lodge a complaint with the appropriate data protection authority in India.

By registering for nVisionX'26 or using our website, you acknowledge that you have read and understood this Privacy Policy and consent to the collection, use, and sharing of your personal data as described.